DIMS(Document Image Management System)

The DIMS converts conventional paper documents into knowledge management treasure effectively.

Introduction

The trend of digitalizing paper documents into a database for networked exchange, query, and retrieval is moving forward relentlessly with the benefits brought by networking and requirements exerted by state regulations.

The Changingtec DIMS ensures successful document library implementation and optimum benefits with its complete and solid document image technology and high compatibility system design. The DIMS converts conventional paper documents into knowledge management treasure effectively.

Function

Office automated document input

The DIMS employs both conventional batch processing and Digital Imaging Appliance (DIA) to combine network scanners and printers to archive paper documents with copy filing functions running anywhere in the office.

  • Input by network scanner: An integrated OA work model with the latest network scanner.

  • Document scanner input: Features batch scanning by connecting with an ADF document scanner.

  • Image import: Import existing digital image from DVD in batches.

  • File upload: Further, to upload from network scanning you may upload any digital data in the format of .pdf, .doc, .xls, and .ppt from the network.

Automated text form recognition and indexing

You may use Barcode, OCR, and form recognition to create an automated indexing and archiving mechanism for mass and fast automatic classification and indexing.Make the most of database query with category, keyword, and full-text search.

  • Control form recognition: Place a control form in front of a batch of documents (recognition may vary with versions) to control scanning input auto-classification and versions.

  • Form recognition: Define and recognize specific fields in forms, automatic OCR, and mass keywords indexing.

  • Notes insertion/query archive: Add remarks and notes to retrieved document image.

Compressed document image preservation

Analyze and identify the best preservation format automatically with polymorphous decomposition file compression technology. Compress color documents for over one hundred folds to enhance storage efficiency and reduce network transmission time by combining existing JBIG compression technologies.

  • Decomposed compression technology for color documents: Patented decomposed compression technology features average compression ratio up to 1/143, multi-pages-in-one-file format, and high compression ratio reservation with PDF files to meet storage and transmission requirements.

System management and integration function
  • Fully web-based content management operation interface: Enables remote management with browsers. Customizable document searching fields: Set up document information types as desired.

  • Record content includes requester IP, request content, date and time, issue content

  • When the system is abnormal, the e-mail alert notification will be provided so that the administrator can immediately detect the abnormal situation and deal with it immediately.

Document image anti-forgery and recognition function

Features automatic and stealth anti-forgery watermark for images with the latest image watermark technology.Ensure document validity and documents are forgery free when added to the library.Insert more expansive watermarks to track data leaks and copyright protection.

  • Anti-forgery verification watermark: Features automatic insertion of anti-forgery marks throughout the process and forgery verification programs to detect forged area and copyright protection watermark.

  • Anti-forgery verification use: Verify image validity, track source of leakage, and retrieve serial number of originals. Thoughtful retrieval and output functions .Changing DIMS document images can be viewed and printed out over the Internet. More convenient for worker who moves out and provides a portable working copy function for output. Export documents from the query results and provide an independent search directory for classification, so that people who go out without having internet that still can search them directly, saving troubles of online waiting.

  • Print: Provide query print of documents, version control print (version control use), category control print (automatic sorting use).

  • File copy taken out: search and select to bring out the file group, automatically export and create an output file index on the specified media, the output file can be stored in CDR, ZIP, DVD, Portable HD, Floppy.

System management and integration function

Your DIMS continues providing the latest standard image file format (Adobe PDF and PDF), database integration, e.g. Microsoft EIP (SharePoint) and employing the standard ODBC and ADO database access protocol.

  • Fully web-based content management operation interface: Enables remote management with browsers.

  • Customizable document searching fields: Set up document information types as desired.

  • Multiple classifications: Hierarchical class management and predefined operation classes by users.

  • Version control: Provides document check-in and checkout functions, direct re-check-in function by scanner, and custom version enlarge rules.

  • Data backup: Works with RAID storage devices to provide integral and secure storage environment and back up data with standard tape and CD backup programs.

Platforms supported
  • DIMS Server platform:Windows 2003 / 2008 / 2012 / 2016

  • Client platform:Windows XP/7/8/10